Dispensations and the process of IBESR approval

I have had parents throughout the years write to me and ask why some families who went into IBESR after them received dispensation before them.  This is because of many factors.  I encourage families not to compare their adoption process with other families.  It will drive you crazy!

When your dossier goes into IBESR, they see it and make a note that a copy of the dossier along with a cover letter must go to the office of Dispensation which is part of the Presidential office. 

IBESR sends these dossiers in batches.  They don’t just send one.  So when IBESR gets several, they type up the cover letter and send them to the Ministry of Justice who then sends them on to the office of Dispensation.

I have been in the actual office of dispensation.  It was many years ago and I don’t even remember how I arrived there, but I was there.  It was an office with desks and file cabinets and there were files on every surface waiting for an employee to start working on them. 

The staff takes the batch of dossiers and starts recording each and every one and types a letter for the presidential signature listing each dossier in the batch.  This is attached to the batched files and sent to the office for the official signature.  They should be done in order but they are not always done in order!  IBESR should send them in the order they entered IBESR, but sometimes they are late sending them.

This is the reason some may get out quicker than others.

I know it’s not fair or organized the way we would all like to see it organized, but it is the way it happens in this third world country.

Be patient. Take a deep breath.  If your dossier went in to IBESR with a date close to others, remember that back in August, September, October, hundreds of dossiers went into IBESR and it took them some time to get them ready, copied, forms typed up, and sent to the Ministry of Justice.

We are praying that all dossiers will be out of dispensation soon and with the new law, dispensation will be a thing of the past!  HURRAY!!!

3 comments (Add your own)

1. Michelle Johnson wrote:
Thank you, Dixie, for taking the time to explain this process so we adoptive families can understand it better. As you can imagine, we sometimes feel like we are in a black hole when we haven't heard anything or don't understand the processes. As always, thank you and your amazing staff for all that you do for our children!

Tue, May 28, 2013 @ 5:47 PM

2. Kelly Hills wrote:
Yep! You kinda have to "go with the flow," I suppose. Our dossier was only in IBESR for five months, so I have nothing to complain about. However, random people who ask you "How is your adoption going" tend to get pretty spun up about how LONG it seems to take. My answer has always been "Haiti is not like America. The third world doesn't ROLL how WE ROLL!" !) We can't be advocates for adoption and complain and whine about who went first and how long it takes etc. If we believe God is who He says He is, "A Father to the Fatherless," Who "sets the lonely in families," then we HAVE to trust in His timing!!! He's over ALL that! :)

Tue, May 28, 2013 @ 6:23 PM

3. Dallas Williams wrote:
Thanks for the post Dixie. You mention that lots of files went into IBESR between August and October which would create a bit of a back up. What about a file that was accepted into IBESR in May of 2012 and is still waiting for a Dispensation - like ours. Is this somewhat normal - by Haitian standards? Because it sure feels like we have been forgotten.

Tue, May 28, 2013 @ 10:19 PM

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